---
title: A look at project management platforms
date: 2009-03-10
topics: Project management
---

I had a question from Stephen, and thought I’d post my response here for public
benefit and/or comment. The core of the question:

> *I am very interested in what happened in your quest for a good project
> management system. I started comparing Basecamp and SharePoint today, and I
> found some of your comments on a Joyent forum at
> [http://discuss.joyent.com/viewtopic.php?id=3982](http://discuss.joyent.com/viewtopic.php?id=3982)
> In that forum, you mentioned looking for a SharePoint alternative in Basecamp,
> then being totally turned off by Basecamp’s lack of functionality (too much
> eye candy!). Well, I am very interested in learning what happened next in your
> search.*

I think Basecamp or activeCollab could work well depending on your needs. I have
experimented with [activeCollab](http://www.activecollab.com/), which is a
canned solution (but no longer open source). You can host it yourself, and might
be just what you are looking for. It looks like it has come a long way since its
beta testing days.

As far as what actually happened in my quest, we ended up sticking with
SharePoint because we were sort of invested in it and there was no other
self-hosted solution that worked well for sharing large amounts of files with
the permissions control we needed.

It all comes down to, what do you need? A communications and scheduling tool? Or
a document management and sharing tool? Basecamp and activeCollab do the
former—Basecamp is cute and works well for small projects, activeCollab looks
like it would scale better for larger projects. SharePoint could be both (though
it does neither thing *well*) if everyone using it is an employee of the same
company (because Sharepoint user accounts are linked directly to domain or local
user accounts), but administering it for “outside” users is problematic at best
for that very reason: you have to make every user of Sharepoint also a user
somewhere on your internal corporate network.

**Where most solutions break down for me** is the perfect storm of requirements
that any engineering firm runs into: the need to share *large* groups of *large*
files with a large number of people from different companies, with a
fine-grained level of control. That last requirement is a particularly hard
one—take it out and a simple FTP site will do. (In fact, a lot of contractors do
just that.) One tool that does *just* file sharing that I was interested to see
was [BigFileBox](https://bigfilebox.com/pages/index). One of the founders told
me it had been designed with A/E firms in mind (see my comments, and the
founder’s response, on the forum
[here](http://discuss.joyent.com/viewtopic.php?id=15712)). The only thing that
precluded me from pursuing it was our requirement for hosting in-house. Also,
engineering reproduction firms like [ERS
Digital/PlanWell](http://www.ersdigital.com/Services/PlanWellOnlineServices/ManageyourprojectwithPlanWell/tabid/93/Default.aspx)
have their own hosted platforms that can be tailored to anything requiring this
kind of high-volume file sharing with versioning, fine-grained permissions,
access tracking, etc. At the extreme end of this group is AutoDesk’s
[BuzzSaw](http://usa.autodesk.com/adsk/servlet/index?siteID=123112&id=2407898),
which (last I checked) is prohibitively expensive for small- to mid-size firms.

Other than that, there is this [list of project management
software](http://en.wikipedia.org/wiki/List_of_project_management_software), but
I of course have not experimented with any of those in depth. I don’t get the
impression that industrial-quality file management is a big component of any of
them, however. Finally, the biggest part of any solution is getting people to
use it. If you can discern what your users really want (e.g., mainly want to
shuffle files around, or track schedules), then it is probably better to find a
tool that scratches just that one itch really well. Whereas more “comprehensive”
products often require an overhaul of everyone’s workflow—if you are in a
position to “sell” a new approach and get everyone to buy in on it and actually
open up their browsers and *use* it every day, so much the better.

•comment[#:author "jjriv" #:date "March 16, 2009" #:link "https://www.blogger.com/profile/15903971177129603875"]{
Another great alternative to Basecamp that includes more functionality is
[Intervals](http://www.myintervals.com). It includes time tracking, task
management, and several other project management features that make it ideal for
managing everything in one place.
}

•comment[#:author "tiajones" #:date "June 07, 2009" #:link "https://www.blogger.com/profile/17182939622668582660"]{
I wrote an article “Tips for Choosing a SharePoint Alternative” that you might
find interesting. Check it out when you have a moment. Let me know what you
think!

[http://budurl.com/bpzj](http://budurl.com/bpzj)

Best, Tia
}