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Personal finance software: chucking Mint for YNAB

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A cousin recently put me on to You Need A Budget—a personal finance software package. I just spent some time this weekend setting it up with my wife. Maybe we’re still in the ‘honeymoon phase’ of budgeting, but it feels really good to be on top of our finances and to have a flexible plan for our spending.

YNAB feels refreshingly like a “Quicken Rebooted” would feel. After a couple of years trying “finances in the cloud” a-la-Mint, returning to using a traditional program that just runs on your own computer feels like the right thing to do. I once again have control of my own financial data, and will never have to worry about potential security breaches at unregulated third-party services like Mint.

YNAB insists that you manage your transactions the Old Way: by entering them yourself. The fact that this feels very right was/is quite a surprise to me, but when it “clicked,” it felt like it had been a long time coming. When I signed up for Mint, the automatic behind-the-scenes importing of all my transactions seemed like a brilliant way to streamline things, but it turned out to have some fatal downsides. Mint’s connection with my bank was always spotty, and their automatic categorization of my spending was never more than about 60-70% accurate. This meant I had to go in and regularly sift through all my spending, making sure each transaction was properly categorized—a process even more unpleasant and tedious than just entering them myself. It wasn’t long before I stopped using it altogether. So when I read this on YNAB’s website, it jived a lot:

We do not directly connect with your bank, log in with your username and password, and download transactions for you. That kills awareness and promotes a “set it and forget it” mentality that lets you not revisit your budget for months, leaving you right back where you started. We’ll import downloaded transactions (OFX, QFX, QIF) to make sure you’ve captured every transaction, but bank importation should not be the primary means of entering data into YNAB. (Use your phone and record it as the transaction happens, or make entering receipts a 5-minute daily ritual. Your money will thank you for it. Promise.)

But the biggest difference between YNAB and the Mint approach is that while Mint is geared towards passive capture of past spending, YNAB’s workflow puts planning future spending at the center. I won’t dive into that here, but you should know that this approach is what will make even using finance software worth your while. If you are familiar with the increasingly-popular envelope system of budgeting, or with financial planning evangelists like Dave Ramsey, YNAB will fit right in with those paradigms and help you implement them.

Coming down from the cloud

YNAB’s non-cloud approach means you won’t have completely seamless access to your main financial data store from any browser or from your iPhone. When you think about it, that actually might not be a problem. Do you really need that kind of access? Financial planning isn’t one of those things that inherently benefits from being decentralized.

YNAB tries to strike a middle course by supplying iPhone and Android apps that let you record transactions on the go for easy syncing later. I haven’t yet tried these apps out; I’m not yet sure whether it’s even worth the added complexity for me personally. I can just as easily keep receipts or type transactions into a note app on my phone.

Ideally, a YNAB mobile app would allow automatic background syncing between two phones, so that my wife and I would have quick, seamless access to where our budgets are at, but YNAB’s app isn’t there yet. But in my view, it all goes back to a focus on planning rather than capture. If my wife and I actually have a plan in place for our monthly spending, we pretty much know going into the day where our money is going to go, and up-to-the-minute syncing becomes much less important. Again, I wonder if this is one of those situations where automatic syncing—an inherent “feature” of the cloud approach—would actually be counterproductive in this field, by allowing you to take the easy road and react to spending events, rather than relying on proactive planning.

NB: I’m not an affiliate of YNAB in any way, nor am I being compensated in any way for this overview.


DevonyJanuary 09, 2012

This is a fantastic overview. Thanks for doing such a thorough job! Also, we should probably send your cousin a t-shirt or something…

BobJanuary 09, 2012

You can actually get the ‘cloud’ like support by just storing your main YNAB file in an online file syncing service, like Dropbox, or Microsoft’s Skydrive. I’ve been doing that for a couple of years and it’s really convenient having access to my file on both the home and work computers

Joel A.January 10, 2012

Ah, excellent point Bob. That would allow use of the software on two desktop/laptops, as long as you’re careful about not opening the same file on two machines at the same time. I’d recommend using some security measures on YNAB data stored in DropBox of course.

Anti-AxconJanuary 27, 2012

A personal financial budgeting software is a great thing to use when you care about your money. I used for almost 10 years an excel file for such a thing. I recently found this website: and switched to it.